Breed Council Procedures

BULLDOG BREED COUNCIL VOTING PROCEDURE FOR NOMINATIONS AND ELECTION OF OFFICERS AND SUB COMMITTEE  MEMBERS

 

 

1

 

Bulldog Breed Council Officers and sub-committee members serve for a three year term.

 

2

 

Officers and sub committee members must be put forward for re-election by  a Member Club.

 

3

 

This Procedure will take place following the last AGM of the three year cycle.

 

 

 

 

NOMINATION PROCESS

4

 

Member Clubs may nominate a Chairperson, Vice Chairperson, Secretary, Treasurer, two PR Representatives, a Webmaster and no more than two people per sub-committee.

 

5

 

The Breed Council Secretary will email the nomination form FNOM 0816 01 for Officers and sub-committee members to each Member Club Secretary specifying the date for return.

 

6

 

Each Member Club Secretary will complete and return FNOM 0816 01 with their club nominations by email to the Breed Council Secretary by the date specified.

 

7

 

Each Member Club Secretary will forward a CV for each new nominee with the nomination form.

 

 

VOTING PROCESS

8

 

The Breed Council Secretary will email the voting form FVOTE 0816 01 together with a cv of all new nominees to each Member Club Secretary.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           

The voting form will contain:

 

 

8.1

The names of all nominated Officers and sub-committee members

 

 

8.2

The position for which the person has been nominated

 

 

8.3

The name of the nominating Club

 

 

8.4

A tick box next to the name of each nominated person

 

 

8.5

The date for completion and return to the Breed Council Secretary..

 

9

 

A cv for each new nominee will be forwarded with the voting form.

 

10

 

Member clubs committees will discuss, complete and return the voting form detailing their choices to Breed Council Secretary by the specified date.

 

 

 

 

 

RESULTS PROCESS

 

11

 

At the Breed Council AGM the results of this vote will be  announced to the meeting.  Form FRESULT 0816 01 will be available to view.

 

The form will contain:

 

 

11.1

The names of the nominees.

 

 

11.2

The position for which they were nominated

 

 

11.2

The number of votes cast for each nominee

 

 

 

11.3

The names of the Member Clubs supporting each nominee

 

 

12

 

The successful nominees for both Officers and sub-committee positions will have achieved the highest number of votes.

 

13

 

Each sub-committee nominee must have the support of at least 50% of the member clubs.

 

14

 

In the case of more than ten nominations for any one sub-committee, the ten nominees with the highest number of votes will be successful, providing they have the support of at least 50% of the member clubs in attendance.  Any non-voting Member Club will be deemed to be supporting.

 

15

 

The Judges sub-committee MUST comprise at least 75% A list judges.

 

 

 

INTERIM NOMINATION PROCESS

 

16

 

Should there be fewer than 10 people voted onto a sub-committee Interim Nominated members may be elected, subject to the provision of a cv and support of at least 50% of the member clubs.

 

 

16.1

The Interim Nominated member may serve until the end of the three year cycle, upon which they will be subjected to the nomination and voting Procedure.

 

 

16.2

The Breed Council Secretary will forward by email  the prospective Interim Nominated  member’s name and cv to each Member Club Secretary asking whether or not the Member Club supports the nomination.  A date for reply will be given.

 

 

16.3

Each Member Club Secretary will respond with the decision of their committee by the date specified.

 

 

16.4

At the next Breed Council meeting the Secretary will announce the result and inform the nominee of the result.

 

 

 

 

Associated forms:

 

 

FNOM 0816 01

 

 

 

FVOTE 0816 01

 

 

 

FRESULT 0816 01

BULLDOG BREED COUNCIL PROCEDURE AND RESPONSIBILITIES FOR THE JUDGES SUB COMMITTEE

1

 

The  Breed Council Judges sub committee will be made up of at least 75% of A List judges.

 

2

 

The  Breed Council Judges sub committee will meet at least three times per year.

 

3

 

This Procedure is to fully comply with items 13.1 – 13.9 of the Breed Council Rules

 

4

 

A prospective judge will access and complete the Judges List Questionnaire from the Breed Council website  in accordance with the criteria for the judging level required. and return it to the Breed Council Secretary (maybe to the Judges co-ordinator) with all qualifying evidence.

 

4.1

 

The Judging criteria for Inclusion onto the Bulldog Breed Council Judges Lists is itemised in Appendix A of the Bulldog Breed Council Rules and available on the website.

 

5

 

The Judges sub committee will consider all the qualifying evidence supplied and decide whether or not to grant the application.

 

 

5.1

The Judges sub committee may consider formal evidence of misdemeanour when making a particular decision.

 

 

5.2

If evidence of all required criteria is available and there is no formal evidence of misdemeanour an applicant must be accepted onto the Judges list.

 

6

 

The decision for each prospective judge will be announced at the next Breed Council Meeting.

 

7

 

Decisions made by the Judges sub-committee are binding, but the sub- committee is answerable to the Breed Council Members.

 

8

 

The Judges sub-committee co-coordinator will advise each applicant by post of the decision of the Judges sub-committee and it will be minuted in the Breed Council meeting Minutes.

 

9

 

The Breed Council Webmaster will be advised  of additions and removals to the Judges List immediately following the Breed Council meeting by the Judges Co-coordinator.

 

10

 

In the event of a judge being banned by the Kennel Club, upon written notification by the Kennel Club that person’s name is to be removed  from the Breed Council Judges List with immediate effect.  The Judges Co-ordinator will instruct the webmaster and inform the Member Clubs.

 

11

 

When the ban has finished, it is the responsibility of the person subject to the ban to write to the Bulldog Breed Council Secretary for re-instatement onto the Judges list.

 

12

 

The status of the individual will not be compromised at the end of the ban.

BULLDOG BREED COUNCIL PROCEDURE AND RESPONSIBILITIES FOR PR, MEDIA, COMMUNICATION AND WEBSITE

 

 

1

 

PR REPRESENTATIVE

 

1.1

 

Council Members will nominate and vote for two people responsible  as Breed PR  Representative

 

1.2

 

The PR Representative will handle all media enquiries in accordance with KC ‘Top Media Tips’ document.

 

1.3

 

The PR Representative will liaise with Breed Council Officers, Member Clubs Secretaries, Kennel Club  and any other relevant person or organisation to ensure they are fully conversant with any media situation as it arises.

 

1,4

 

Member Clubs Secretaries will refer any media enquiry to the Breed Council PR Representative by email and without delay

 

1.5

 

The PR Representative will inform Member Clubs Secretaries by email of any developing situation.

 

1.6

 

The PR Representative and Officers may add or remove items on Facebook without the authority of the Breed Council.

 

1.7

 

The PR Representative report all incidents and resolutions to the Breed Council

 

1.8

 

The PR Representative will take every opportunity to present Bulldogs in a positive light.

 

1.9

 

The PR Representative may use the Breed Council Facebook page in the event of developing situations,

 

2

 

MEDIA

 

 

All issues relating to the media will be handled by the Breed Council Representative.

 

3

 

BREED COUNCIL WEBMASTER

 

3.1

 

Council Members will nominate and vote for Breed Council Webmasters who will be able to demonstrate competence 

 

3.2

 

The webmaster will accept information authorised by the Breed Council from the Breed Council Officers..

 

3.3

 

The webmaster will accept information from the Breed Council PR Representative

 

3.4

 

The webmaster will accept information from the Co-Ordinator of the Judges Sub Committee regarding the Judges Lists only.

 

3.5

 

All authorised content will be added to the Breed Council website by the webmaster within one week of instruction.

 

3.6

 

The Breed Council Webmaster will report to the Breed Council.

 

4

 

BREED COUNCIL COMMUNICATION

 

4.1

 

Breed Council Officers and PR Representative have the authority to add information to the Breed Council Facebook page

 

4.2

 

Breed Council Officers and PR Representative will be enabled to remove items from the Bred Council Facebook page

 

4.3

 

The Breed Council Facebook page may be used by Member Clubs to advertise shows and events.

 

4.4

 

Each Breed Council sub-committee will have its own exclusive Facebook page for sub-committee Members and to include Breed Council Officers and PR Representative.

 

4.5

 

Each Breed Council Member Club Secretary, Officer and sub-committee member  will have access to an exclusive Facebook page for inter-club and Breed Council information.

 

 

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